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How To Get An Email Address For Business (step by step)

Are you looking for a free way to build a professional business email address? Instead of a default Gmail or yahoo account, a business email address uses the company name. We’ll show you how to make a free business email address in less than 5 minutes in this post.

What is a business email address, and why do you need one?

Instead of using a default Gmail or yahoo account, use a professional business email address, such as john@stargardening.com.

The majority of newcomers use default free business email accounts with no domain name, which isn’t very professional. For eg, jsmithfromstargardening@yahoo.com or john.smith2019@gmail.com.

Since anyone can build these generic email accounts, consumers and other businesses are less likely to trust them as legitimate business email accounts.

The following are the top four reasons why your company requires a professional email address:

  • A personalized email address for a company is more professional.
  • It’s also quick and simple to recognize.
  • Customers will trust you as a legitimate company if you use a professional business email address.
  • Sending emails under your company name helps you to promote your brand with each email.

The best thing is that you can get your own customized business email address for free, so there’s no reason for not getting it.

If you want to be taken seriously by your customers and other companies, you need to start using a professional business email address right away.

Also Read: Insanely Easy Ways To Make Money Online

What Are the Requirements for Creating a Business Email Address?

To get a free business email address, you’ll need a domain name and a website. You’ll need an email service provider to manage your business emails after that. You may construct a professional business email address using a number of different methods, but we recommend Google workspace.

How to use Google Workspace to create a business email address (formerly G Suite)

Google Workspace (formerly G Suite), which includes Gmail, Docs, Drive, and Calendar for companies, provides professional business email addresses.

This method is not free, but it allows you to use Gmail for professional business emails under your own company name.

Although there is a small fee, there are several benefits:

  • To send and receive emails, you’ll use Gmail’s familiar interface and applications.
  • Google’s technology is much superior, ensuring that your emails are sent promptly and do not end up in spam files.
  • Shared server services are used by the website hosting company. They don’t want you to send too many letters, so this means they don’t want you to send too many. In contrast, Gmail allows you to send up to 2000 emails a day.

So, let’s take a look at how to use G Suite to create a business email address.

Step 1: Sign up for a Google Workspace account.

Every month, the Google Workspace starter plan costs $6 per user. It includes 30 GB of cloud storage for each user and access to Gmail, Docs, Drive, Calendar, and audio/video conferencing. You’ll also need a domain name, which you will get during the registration process. You can use your current domain with G Suite if you already have a domain name and a website.

Simply go to the Google Workspace website and press the “Get Started” button to get started.

You’ll be asked to enter your company name, the number of employees, and the country where you’re located on the next screen. You have the option of creating a single user account for yourself or a group of employees.

It’s important to keep in mind that you’ll be paying for each user account, so it’s best to start tiny. When more users are needed, you can always add them.

To proceed, click the next button.

You’ll be asked to enter your personal contact details, such as your name and email address, in the next step.

Following that, you’ll be asked to choose a domain name. Click on ‘Yes, I have one I can use‘ if you already have a domain name.

If you don’t already have a domain, select “No, I need one” to begin the registration process.

If you need to register a new domain name, you will be paid separately for the domain name registration. A domain name’s price will be shown on the page, and it normally starts at $14.99.

If you’re going to use an existing domain name, you’ll need to confirm that you own it. Later in this post, we’ll show you how to do it.

You will be prompted to create a user account by entering a username and password after selecting your domain name.

Since this username would also serve as your first business email address, you must pick a username that you want to use for both purposes.

You’ll see a success message and a button to continue with the setup after that.

Step 2: Using Google Workspace / G Suite to Set Up Business Email

You’ll finish the G Suite setup by adding users and linking it to your website or domain name in this step.

You’ll be asked to add more people to your account on the setup screen. You may use this page to build additional accounts for your staff or divisions.

You can also click on the Next button after clicking on “I have added all user email addresses.”

Keep in mind that you can always add more users to your account and build their email addresses later if necessary.

If you use G Suite for an existing domain name, you will be asked to check that you are the owner of that domain. To do so, you’ll see a fragment of HTML code that you’ll need to paste into your website.

There are also other ways to prove your possession. Using an FTP client or the file manager program in your hosting account dashboard, you can upload an HTML file to your website.

If you don’t have a website, you can use the MX Record method to confirm your domain name ownership. If you choose this form, you will be given step-by-step instructions on how to do so.

We’ll assume you already have a WordPress website for the purposes of this post, and we’ll show you how to add the verification HTML code snippet in WordPress.

To begin, go to your WordPress website’s admin area and install and trigger the Insert Headers and Footers plugin. See our step-by-step guide to installing a WordPress plugin for more details.

Go to Settings » Insert Headers and Footer and paste the HTML code you copied from G Suite under the ‘Scripts in Header’ section after activation.

Don’t forget to save your changes by clicking the ‘Save‘ button.

Return to your G Suite setup page and select the checkbox next to “I added the meta tag to my homepage.

You will then be prompted to enter MX record entries for your domain name. In the next step, we’ll show you how to do it.

Step 3: Adding Domain MX Records

This segment is only for users who already have a domain name and a website. You don’t need to read this if you registered a new domain name through Google.

Domain names tell servers where to search for information on the internet. Your emails will enter your domain name, but not the Google servers since your domain name is not registered with Google.

To allow Google’s servers to send and receive emails for your business, you’ll need to configure the appropriate MX records in your domain name settings.

You’ll need to log into either your web hosting account or your domain registrar account to do so.

We’ve put together a comprehensive guide to changing MX records for your website that covers all registrars.

We’ll show you how to add MX records in Bluehost for this tutorial, but the basic settings are the same across all hosts and domain registrars. Basically, you’ll be searching under your domain name for DNS settings.

Click on ‘Domains‘ from your Bluehost hosting dashboard. Select your domain name on the next tab, then click the ‘Manage‘ connection next to the DNS Zone Editor option.

Your DNS zone editor will now be opened by Bluehost. Return to your G Suite setup screen and check the box labeled “I have opened the control panel for my domain.

It will now show the MX records that must be entered. You’ll also find a connection to the documentation that explains how to connect these records to hundreds of different hosting and domain service providers.

To add this information to your Bluehost DNS settings, follow these steps:

To save it, click the ‘Add Record‘ button. After that, repeat the procedure to apply MX records to all five lines.

Turn back to G Suite setup and check the box next to ‘I created the new MX records‘ once you’re finished.

Any current MX records referring to your website hosting or domain name registrar will be requested to be deleted.

Return to your DNS zone editor and scroll down to the MX records section to accomplish this. You’ll see the MX records you set up previously, as well as an older MX record that still points to your website.

To delete an old MX record, click the delete button next to it.

Return to the G Suite setup screen and select the box that states, “I deleted existing MX documents.

You’ll be prompted to save your MX records at this stage. For some providers, MX records are automatically saved after you add them; for others, you will need to manually save MX records.

Check the box in the G Suite setup that says “I have saved MX records” once you’ve saved MX records.

After that, to exit the setup wizard, press the ‘Verify domain and set up email‘ button.

Step 4: Managing email in G Suite

G Suite makes managing your email account a breeze. To check your email, simply go to the Gmail website, or send and receive emails using the official Gmail apps on your computer.

You must sign in using your company email address as your username.

Simply go to the G Suite Admin console to generate more business email addresses. You can add new accounts, make purchases, and change your G Suite account settings from this page.

Business Email Address QnA:

The following are some of our users’ most frequently asked questions about company email addresses and how to use them.

1. Is it possible for me to build more personalized email addresses for my company for free?

If you’re using Bluehost, you can build as many email accounts as you want for free (You get 5 email accounts with basic and unlimited accounts with plus and choice plus plans).

You can create email aliases, which are different addresses for the same email account if you use G Suite. If you want to add a new email address or an employee, however, you will be charged according to your schedule.

2. Is it possible to build a free business email account without a domain?

Without an email domain, you won’t be able to build a free business email address. You can build a free email account with Gmail or Hotmail, but it will not include the company name, so customers and other companies will not consider it a business email address.

3. Can I use my custom-branded email address for desktop and mobile email apps?

Yes, you can use any desktop or mobile email app with your business email address. The majority of these apps will sort out mail settings on their own. These settings are also included in the Bluehost or G Suite documentation.

4. Is it possible to move my free business email account to a different provider if necessary?

Yes, you can move your business email address to some other email provider, website hosting, or domain registrar. Other specialist email address providers, such as Microsoft Office 365, are available in addition to Google Workspace.

5. Can you give me any examples of business email addresses that I might use?

It is dependent on the company’s requirements. Consider the following scenario:

You can send yourself or individual workers a custom branded email, such as john@stargardening.com.

For departments like sales, help, and HR, you can create a business email account. stargardening.com’s sales department can be reached at sales@stargardening.com.

6. Is it possible to get a free business email address without having to build a website?

Yes, you certainly can. However, you will also have to pay for website hosting because your hosting kit includes a free email service and a domain name.

After you’ve signed up, you’ll be able to choose a domain and then build your email address.

Ronil Thakkar
Ronil is a content writer. He loves to explore tech related content on the internet. When he is not writing a blog, you will find him playing video games or Binge-watch.
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